For all business and corporate users, email is a common thing and usually deal with these people with loads of email problems sometime laboriously taking much time. Usually, people are facing many problems in sending and receiving e-mail messages. He has been observed that many of the problems of email can be set very easily, and these problems generally fall into a very specific group of categories. In some cases, email problems can rectify only from the side of system administrator, but a great piece of these problems are one of those that can be solved easily by the end-user, by following a few simple steps.
Here are some quick tips to help you solve your email sending and receiving issues:
1. Double check spelling email address
Well, this is the most common users error or that I have faced many times. Therefore, the first thing you should do each user is: verify the e-mail address. Make sure that the e-mail address is real and there are no spelling errors. This particular problem is divided into two different categories: the first is the incorrect entry for username which is the part before "@" and the other party of this failure is the entry for domain name wrong, which is part of the e-mail address after "sign @".
Now when enter an incorrect username email address part and which does not exist in the system of remote, e-mail then, there are two different things will happen. In the first instance, you will not get any response or you receive a message back saying that "the particular 'username' does not exist".
Similarly, if the domain name is not real, you will receive a typical message "DNS error: domain name not found".
2. The returning mail error message
Normally, when an e-mail message gets rejected for some reason, a detailed in your Inbox email containing the technical details of the reason for sending e-mail failed error message is sent. Most of these messages return the techniques generally for technical administrators, so you can fix the problem. Therefore if you receive such messages, to find as well a problem of "Core".
Generally, these problems are divided into the following categories:
Full mailbox error
This particular type of error message above appears when the user who is sending e-mail, is out of disk space on the official email server. The most common type of message, your mailbox is full or more precisely "quota exceeded". When it comes to this type of error messages, there is nothing you can do and the best remedy is to call the recipient to free some space by deleting previous messages.
IP over a block, list
Basically it is an anti-spam measure, but if you're not sending any kind of spam, then that means your computer has been compromised or are without any prior knowledge to be scuffed a spam war. These types of error messages are usually bursting with technical details and become very difficult to decrypt in some cases.
The name of these lists particular spam varies, but she is commonly called as blacklists or blackholes. The good news is that users can see if your IP address on the local computer is a typical black list or not, by visiting the website such as tracking the blacklist. Most e-mail servers generally do not use any kind of RBL (real time block). If a user is using a consumer internet service provider connection then 80% likely that their IP will be one of these markers IP blacklist. Furthermore, user can also check the IP address of the e-mail server outbound if you become aware of it. Otherwise, the user must inform the e-mail system administrator to check the server.
Another thing that you must make sure in its end is installing antivirus software on your system, because if your computer gets hacked and executes a particular bot, most likely your computer IP is on that list.
No specific error message
Now coming to another reason, if there is no error at all message and double checked the recipient email address means that some requirements of anti-spam, executed by the mail server manage, are filtering particular mail. Unfortunately, this error is very difficult to trace because not you get to know the details of the error and you have that, ultimately, please contact with your correction e-mail service provider.
Error persists despite all Check-ups
If you have studied the possibilities and check everything, and still can not send email, then it is time for troubleshooting L2. If found in a consumer internet connection and having problems sending email, contact your customer service. You can ask for a specimen of any email that is attempting to send along with the associated error note. Make sure that you provide all the things needed to track and fix the problem.
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